Positive Pay Form Fields

This appendix contains the following topics:

Introduction to Positive Pay Form Fields

This appendix only contains information about the fields you can use to design a positive pay file. There is a lot of additional information in the Positive Pay File Forms chapter about how to design a positive pay file.

There are three sections to a positive pay form which are Header, Checks lines and Totals. Fields for each group are described in this appendix.

Positive Pay Header Fields

The following table lists the fields available from the Header field group.

	Positive Pay Stub Header Fields
Field #	Field Name	Description
1	Company report name	The display name from Company information
2	Company display name	The display name from Company information
3	Company address 1	Address 1 from Company information
4	Company address 2	Address 2 from Company information
5	Company address 3	Address 3 from Company information
6	Company bank name	Bank name from Bank file
7	Company bank account number	Bank account number from Bank file
8	Company bank ABA number	Bank ABA routing number from Bank file
9	Company phone number	The phone number from Company information
10	Transmission date	Date that file is created

Positive Pay Line Fields

The following table lists the fields available from the Check lines field group.

	Positive Pay Vendor Check Fields
Field #	Field Name	Description
1	Blank line	When this field is selected, no other data is printed on the line, even if it is defined.
2	Vendor no.	Vendor number
3	Vendor name	This is a required field for printing on checks. If you entered a pay-to address, then the pay-to name will print
4	Vendor last name	Vendor last name. If you entered the vendor as a person’s name, then print the last name of the stub header.
5	Vendor first name	Vendor first name. If you entered vendors as a person’s name, then print the first name of the stub header.
6	Vendor address 1	First vendor address line. If you entered a pay-to address, then the pay-to address 1 will print
7	Vendor address 2	Second vendor address line. If you entered a pay-to address, then the pay-to address 2 will print
8	Vendor city	Vendor city. If you entered a pay-to address, then the pay-to city will print
9	Vendor state	Vendor state. If you entered a pay-to address, then the pay-to state will print
10	Vendor zip code	Vendor zip code. If you entered a pay-to address, then the pay-to zip code will print
11	Vendor country	Vendor country. If you entered a pay-to address, then the pay-to country will print
12	Vendor phone 1	Phone number for the first vendor contact
13	Vendor phone 2	Phone number for the second vendor contact
14	Vendor fax 1	Fax number for the first vendor contact
15	Vendor fax 2	Fax number for the second vendor contact
16	Vendor email 1	Email address for the first vendor contact
17	Vendor email 2	Email address for the second vendor contact
18	Vendor contact 1	Vendor contact 1
19	Vendor contact 2	Vendor contact 2
20	Vendor reference no.	Vendor reference number
21	Company bank ABA routing number	Company bank ABA routing number from CTL > Banks
22	Terms description	Vendor terms description
30	Check number	Number for check being printed
23	Check date	Date for check being printed
24	Check number	Check number
25	Check amount	Total check amount
26	Check type	Check type is V for void or blank for regular
27	Company bank acct #	This is the bank account number entered in CTL > Banks

Positive Pay Total Fields

The following table lists the fields available from the Totals field group.

	Positive Pay Stub Total Fields
Field #	Field Name	Description
1	Company report name	The display name from Company information
2	Company display name	The display name from Company information
3	Company address 1	Address 1 from Company information
4	Company address 2	Address 2 from Company information
5	Company address 3	Address 3 from Company information
6	Company bank name	Bank name from Bank file
7	Company bank account number	Bank account number from Bank file
8	Company bank ABA number	Bank ABA routing number from Bank file
9	Company phone number	The phone number from Company information
10	Transmission date	Date that file is created
11	Total number of checks	Total number of checks in the check run
12	Total check amounts	Total amount of the checks in the check run
13	Total number of voided checks	Total number of voided checks in the check run